Microsoft outlook mail - how to register, log in and use the service. How to use Microsoft Outlook mail? Outlook email client

Outlook is a powerful email tool that is just like the web version of Gmail. Here are a few non-obvious features of this monster that may be useful to you.

A preview of each message is available in the list of messages. You see the sender's address, subject, and the first line of body text. The last parameter can be configured. To do this, open the “View” tab, find the “View message” button and select the required number of lines. If you wish, you can turn off viewing altogether to save space. Outlook will also ask if you want to apply the setting to just this folder or to all mailboxes.

If you have several accounts in Outlook, you can select one as the main one so that the corresponding folder opens when you open mail. To do this, click “File” → “Options” and in the window that appears, select the “Advanced” tab in the left panel.

In the “Start and stop working with Outlook” section, click on the “Browse” button. In the Select Folder dialog box, find the account you want and select Inbox or another folder you want. It will now open when you start using Outlook.

If you often search for letters by typing the same words and expressions into the search bar, you can simplify your task. Outlook supports search folders, or . Set them up and you can forget about manually sorting correspondence.

Go to the Folder tab → Create Search Folder. In the window that appears, you can select a search folder from the templates provided by Outlook or create your own. For example, the Unread Emails search folder will show all messages that you haven't opened, no matter where they are or how accounts belong. Emails will not be moved anywhere: only links to them are displayed in search folders.

If you're not happy with the Outlook templates, select "Create a custom search folder" at the bottom of the list. Click Select. Then enter a name for the folder, click “Conditions” and specify the criteria by which messages should be selected for it.

This feature deletes redundant messages in the selected folder. Redundant refers to quoted copies of your letters. To test the function in action, right-click on the folder in which duplicates and copies of messages have accumulated and select “Empty Folder”.

You can specify which messages are considered redundant. To do this, select File → Options → Mail → Conversation Cleanup. Here you can configure the cleaning so that it does not affect important or flagged messages, and you can also choose which folder to move unnecessary messages to. By default, they are sent to the “Deleted Items” folder of the account to which they belong.

This feature allows you to write a letter now and send it later. Just indicate the sending time and forget about the letter - it will arrive without your participation. Gmail is proud of this feature with its , but it is also available in Outlook.

Write a new letter, specify the addressee and subject as usual. Then click the Options button in the message box and select Delay Delivery. In the window that opens, select the “Do not deliver until” checkbox and specify the date and time. You can set other parameters. For example, mark a message as important or forward a copy to another address.

Outlook stores scheduled messages in the Outbox folder until they are sent. The emails will then move to the Sent folder.

If you need to cancel a delivery delay or change the delivery date and time, open your Outbox and look for your message there. Click Delay Delivery on the Options tab and change the date and time in the Do Not Deliver By field. Or uncheck the box to disable delivery delay.

In the right hands it's incredible powerful tool, which will help cope with large volumes of correspondence. The Quick Actions feature allows you to automate any sequence of actions and perform them with one click.

On the Home tab, find the Quick Actions button. There are several templates here, but you can make your own. To do this, click on “Create New” in the “Quick Actions” section and set a name. Then, by clicking on the "Actions" button, select the operations you want to perform, step by step. You can save a quick action to the toolbar or assign a shortcut to it.

For example, you can create a Quick Action to move selected messages to a specific folder and mark them as read. Or respond en masse to your interlocutors by creating calendar reminders to meet with them. Use your imagination.

You can open multiple Outlook windows at the same time. This will allow you to view your email, calendar, and tasks on a larger monitor without having to use navigation buttons to switch between mail and calendar.

It's very easy to do. Right-click on the open email client icon in the taskbar and select Outlook from the menu that appears. A second window will open. When you close your email client, go to File → Exit in any open window without clicking the close window button in the upper right corner. The next time you start Outlook, it will open with the same number of windows.

This feature allows you to automatically perform certain actions with by new mail. Click Rules on the Home tab and select Manage Rules and Alerts. Here you can create, modify and manually run them.

Click “Create Rule” and then set your settings in the window that appears. You can tell the application to sound a certain sound, display an alert, and transfer messages that meet certain criteria to the desired folder.

By default, your email is used as the account name in Outlook, but you can change the account name. At the same time, on your provider’s server email it will remain the same, so you can name yours according to their content: “Work”, “Home” and so on.

To change the account name, right-click on the account (panel on the left) and select “Account Properties”. Or go to File → Details. Then open Account Settings, select the account whose name you want to change, and click Change. Enter a new name, then click Next and Finish.

Geeky things that will help you use Outlook more efficiently are suitable for those who are used to working with a keyboard rather than a mouse. Press Win + R to open and enter the commands:

• outlook.exe /nopreview- open Outlook without a message preview window.
• outlook.exe /select folder_name - open Outlook with a specific email folder instead of the one you have assigned as your primary one. If instead folder_name enter outlook:calendar, the calendar will open.
• outlook.exe /restore- open Outlook, restoring all windows if the program was closed as a result of a system error.
• outlook.exe /finder- Open Outlook's powerful search tool.

If you know any other cool Outlook features, share them in the comments.

Before setting up, you need to make sure that the Internet is connected; in the “Settings” menu of the mailbox on the “Email programs” tab, you need to check the box in the “ I want to access my mailbox using an email client».

Automatic setup

1. Launch Microsoft program Outlook.
2. When you first launch the program, you will be prompted to create an account. You need to click “Next” and proceed to the third step of setting up your email client.
3. In the “File” section, click on the “Add” button account».
4. In the “Automatic account setup” form that opens, enter:
   • the email address you selected when registering your mailbox (for example, [email protected]);
   • the password specified when registering the mailbox.
5. Click “Next” and wait for the connection to the mail server.

If the credentials are entered correctly, the program will perform the remaining settings automatically.

If for some reason the program fails to execute automatic setup or you need to change parameters, the client can be configured manually.

1. • account type - POP3;
   • the incoming mail server for the POP3 protocol must be pop.rambler.ru (including for other Rambler-Mail domains - @lenta.ru, @ro.ru, etc.);

1. • Check the box “Leave copies of messages on the server” if you want to save copies of your messages on the server.

1. In the account settings window, you need to select “Manually configure server settings” and click “Next” twice (in the lower right corner of the window).

1. In the “Internet Email Settings” window that opens, you need to check the following data (and correct them if inconsistent):
   • email address (for example, [email protected]. Incl. for other Rambler-Mail domains - @lenta.ru, @ro.ru, etc.);
   • account type - IMAP;
   • the incoming mail server for the IMAP protocol must be imap.rambler.ru (including for other Rambler-Mail domains - @lenta.ru, @ro.ru, etc.);
   • the outgoing mail server must be smtp.rambler.ru (including for other Rambler-Mail domains - @lenta.ru, @ro.ru, etc.);
   • user and password (email address and password chosen when registering the mailbox).

1. Next, you need to click on the “Other settings” button (in the lower right corner of the window).
2. In the menu that opens, go to the “Outgoing Mail Server” tab and check the “SMTP server requires authentication” box.
3. Next, you need to go to the “Advanced” tab and, if necessary, configure the following parameters:
   • check the box “Encrypted connection required (SSL)” to activate a secure connection;
   • in the “Use the following encrypted connection type” drop-down menu, select SSL;

1. Now you need to click on the “OK” button, then “Next” and “Finish”.

If you were unable to configure your email client, detailed training materials and background information can be found in the special “Help” section

Who once knew better times Microsoft's Hotmail service was rebranded at one time.

Today it goes by the name Outlook and can easily compete with its powerful competitors.

By visiting the site outlook.com and by registering there, you can get access not only to free mail, but also to a number of applications that make up a rich palette of services for personal computer and other electronic devices.

Registration and login to Outlook

In order for Outlook mail to become available, you must be a registered user in the Microsoft database.

It's easy to do - first go to home page outlook.com, via the link above.

Here you will see a small slide show showing the latest innovations of the service, an Outlook mail login and a link for those who do not yet have their account here.

After you click “Register”, you will see a standard field with fields to fill out, this is what it looks like:

It is much more convenient if you already have an account that you use to log into one of Microsoft services. Otherwise, just start filling out the registration field:

1) On the first line, enter your first and last name. This is done to recognize your account by those who may know you (filled in Russian letters, that is, Cyrillic).

The suggested domain names are outlook.com and hotmail.com, just enter your new username in the free field.

4) The next item is the country or region of your residence, which is determined automatically, but you can also select from the drop-down list.

5) Date of birth. It is indicated to determine age parameters; visibility can always be turned off.

6) Gender is not a mandatory category to specify.

7) Below is information that is designed to ensure the protection of your profile.

Please enter a real number mobile phone– you will be able to quickly restore access if you forget your password, for example.

You also need to add a backup email address where recovery parameters will be sent.

8) At the end you need to enter a captcha in the form of a combination of letters and numbers - you can choose new option or even listen to the code combination in audio format.

9) At the end, you can subscribe to future offers of the company and click the “Create an account” link.

The whole procedure doesn't take much time, and after you log in to Hotmail.com for the first time, you'll receive a welcome message and even an overview training video.

How to set up Outlook email

So, click “Log in to mail” and get into the mail interface of the mailbox from Microsoft.

A welcome letter from the Outlook.com team is already waiting in the wings. When you simply hover your cursor over a line with a letter, “quick response” icons appear.

This is a function for marking a letter as read and it works in both directions with just one click of the mouse.

The next icon sends the correspondence straight to the trash bin, the “checkbox” allows you to mark the letter as a priority if you need to keep it in your field of view for some more time (it will “hang” at the top of the list, that is, it will simply be fixed there).

Microsoft Outlook mail is working on the effectiveness of spam protection - in each line of the message there is a “shield”, the color of which indicates whether the sender can be trusted.

Green indicates that this is a reliable addressee and most likely you have already added him to your Address Book.

If you check a letter, you can instantly gain access to all possible operations with it - but let's take it in order.

Answer. The letter can be forwarded, replied to one or several senders at once.

Delete. The message is deleted instantly, and the company has one innovation - using the icon in the form of a round arrow, you can cancel any action, even return a sent letter back.

Archive – for messages that may still be needed, this is a great solution, and you will also free up space.

Flag as junk. Emails of this kind - spam or even fraudulent information - not only automatically end up in deleted messages, but information about a potential threat is also sent.

Naturally, letters from these senders will appear in the corresponding folder in the future.

Clear. By selecting this option, you can immediately create a rule for all messages from the sender in the future - making it faster and easier to delete or archive information.

Move. The desired folder is selected, where one or all letters in the folder are sent at once.

You can create your own category and name it whatever you like.

Create a rule. When you click on this option, the corresponding field pops up with the fields that need to be filled out.

Printing – you can instantly print a letter, you don’t even have to open it.

This is just an initial idea of ​​how to work with messages; the most interesting things are yet to come.

Mailbox setup and capabilities

Once this service was called Hotmail, much water has passed under the bridge since then - what can Outlook offer today?

In the upper left corner there is an icon that provides quick access not only to your mailbox, but also to numerous other Microsoft products.

I will not describe them separately - this requires detailed consideration, but for now let’s return directly to the mail.

The Compose icon is the first step to creating and sending a future email. After clicking on it you will be redirected to this page.

On the top left you see your profile and email address, just below is a field for entering the recipient's address. To automatically copy, click Copy or Bcc.

In the field for writing in the proposed form, first there is a topic, then design tools and a place for the text itself. In general, the style is quite simple and clear, nothing superfluous.

After you have finished the letter, you can send it using the “Send” button (the command corresponds to the Ctrl+Enter key combination). What else can you do?

Insert – function of adding data. You can use the “Files as attachments” option - the download comes from the database of the computer or other device you use.

Options. Here you can change the parameters for working with the letter. The initial option is “Rich text”, this is a familiar combination graphic symbols and signs with the ability to edit text or insert emoticons and links.

The second option is “Plain text”, the same thing, only without the possibility of formatting. And the last one is “Edit in HTML format”.

In addition, in the Parameters the importance of the letter being sent is set so that the priority level is immediately clear.

Cancel – allows you to return to the original data without saving the draft letter.

Let's pay attention to the settings of the Outlook mailbox interface.

Color palette. At the top you see a palette of colors that can be applied mainly to that small panel at the top where links to access the main mail settings are located.

Reading area - it allows you to see all the information that is present in the letter without opening the message by clicking.

This is a rather convenient option, as it allows you to get a complete picture of the content in a mobile format.

Rule management– we have already talked about this; every letter has quick access to this function.

But there is also this section in the settings, here the rules will be stored in chronological or other priority order, and everything, and not just for a specific letter.

You can create any categories yourself and display them in the folder area or use them only as filters.

You can also toggle the display of the parameter directly in the message list.

Parameters and their application

1. Account Management

Account details. This category stores information about the personal data that was entered during registration. The time zone can be specified independently if desired.

There are also parameters for commercial offers - this is a subscription to special offers from the company, which you can cancel at any time.

Email accounts. For example, you can use different accounts - one only for sending or receiving emails at your discretion.

Also, if you don't want your name to appear in a message, you can create a nickname and use it without having to create additional accounts.

Importing email accounts. Depending on this or that postal service You can import both the messages available there and the address book.

It is also possible to output data from email applications installed on the computer.

Mail forwarding. After confirming your account using the code sent to your phone, you will be able to gain access. The service consists of automatically redirecting letters from one account to another without the need to log in again.

Automatic response about absence- something like an answering machine for those users who will not be able to log into their account for a while.

Connecting devices and applications using POP protocol– a tool for synchronizing files on different devices, can be turned off and on if necessary.

Create an alias for Outlook.com- what does it mean? You don't need to remember or write down a lot of passwords to create multiple accounts, just create an alias and use only one password for all of them.

Alias ​​management– you need to make only one of them the main one, the rest will be opened optionally.

2. Compose email messages

Formatting, font and signature– parameters are set so that you can individually select an acceptable font and type of text in the body of each future letter.

Finally, a signature at the end of each message (you can not only format it, but use a different color and insert links).

Address for replies– if desired, letters that are sent in response to a specific mailbox in Outlook can be forwarded to another specified address.

Saving sent messages– the command can be disabled as desired, although if you use the POP protocol to send Outlook.com messages from another service, these messages will still be saved.

Attachments – a function to check for forgotten attachments in each message, enabled if necessary.

3. Reading emails

Reading area - the view and basic settings are selected depending on personal preferences, the function creates the opportunity quick access to any message.

Active View Options– attachments in the form of photo or video materials can be located at the very top of the message.

Grouping by conversations and preloading messages. You don’t need to painfully search for scraps of correspondence with any user important to you - they will be loaded in one block, so the whole story will be before your eyes.

Default view after moving or deleting a message – select the folder to which the user is moved after the procedure for erasing the message.

Response Options– choose where you will write a message – in the quick reading field or in full mode, configure the automatic reply function to all senders.

4. Fight spam

Filters and messages– select a standard filter or an exceptional one for tighter control.

Trusted and Blocked Senders is a personal black and white list of users, due to which unwanted addressees are eliminated.

5. Setting up Outlook.com

Additional privacy options– who to suggest for adding recipients (those who are only in the contact list or a more extended circle), the function of recovering deleted messages is a plus to the possibilities.

Language – the interface is offered depending on the desired language (any of the world’s most commonly used ones).

Keyboard shortcut– control is carried out using various combinations, here is all list of commands.

Rules for sorting new messages– rules are created based on which incoming messages are immediately sent to specific folders.

Tagging - as mentioned at the very beginning, this function is available in quick access to each message. Those flagged will invariably be pinned to the top of the page.

Quick Actions– this was also mentioned, look at a more visual explanation:

Conclusion

Despite its apparent simplicity, Outlook mail not only has all the basic capabilities, but also a number of advantages over other mail services.

The convenience of the interface and all the settings in one place allow you to effectively use the mailbox not only on a computer, but also on portable devices in mobile applications.

The security system is impressive - when logging into mail and using a number of transitions. This inspires confidence in the safety of data and makes you confident in sending messages of the most confidential nature.

Perhaps Hotmail justified its renaming; it is now a progressive service comparable to the most advanced brands.

Outlook.com is a mailbox from Microsoft that allows you to safely exchange by email and any kind of personal information to users throughout the country and abroad. The site's audience is more than five hundred billion users.

Interface The site is laconic and somewhat similar to the well-known Mail.ru, which became the most popular e-mail in the CIS many years ago. However, Outlook has a number of benefits in use, which we’ll talk about a little later.

This service is used not only as an electronic mailbox, but also as calendar or diary. On the basis of the site, each user has the opportunity creation tabs, notes, files with plans or other notes and consolidation them for dates or any upcoming events. This program becomes not just a means of business or personal correspondence, but also a whole free organizer for everyone.

How to use the program

The most important dignity service, to which the creators, developers and testers were configured, it was possible to exchange emails, arrange mail and so on. Each user has the opportunity open more than one mailbox based on the service and use them simultaneously, thus optimizing your own costs in terms of time and effort, as well as distributing files between mailboxes as convenient.

Each user will have access taskbar, which is shown at the top of the image. It displays everything functions service:

Also, do not forget that Outlook provides the ability to use your mailbox and organizer at any time and anywhere if available wireless network or mobile internet. The developers tried their best simplify design mobile application and make it look like a standard web interface. Due to this, each user has access to the same functions from a mobile device with any operating system.

Unconditional advantage Outlook is the ability to link an application or browser version with other applications on your computer or phone and use them as one.

Thus, the service provides the opportunity create tables, presentations, upload files to the cloud, join to Skype, and communicate there with your acquaintances, friends or business partners, add an organizer, the usual text documents, chats. You can add a phone book and other contacts, if necessary, which is significant simplifies user tasks, and also saves memory on your device due to the capacity of these functions based on one program or one application.

The service also allows you to switch from Mail.ru and Gmail.com to the base of their website in order to interact even with systems, which does not require re-opening your email if, for example, you have forgotten your password.

Hello, site readers!

I already wrote once that I prefer to use Windows services Live for email correspondence, working with documents and files. In my humble opinion, this cloud service is the best of everything currently offered on the market.
Read this and you will understand that its possibilities are really very extensive. And most importantly, they are free :-)

So this is what I wanted to tell and show today. Yesterday I went into my mail settings in this service and saw a new menu item:

Without thinking twice, I pressed and... got completely new version Windows Live mailer called Outlook.com

But first, a cheerful suggestion popped up to try the new mail:

I, of course, agreed (we’ll go back later, if anything happens)

Outlook.Com interface and settings

Absolutely new and very ascetic appearance. This is what immediately catches your eye. It is quite obvious that it is intended not only for ordinary computers, but also for tablets and smartphones.

It's called Metro-Style
Everything loads very quickly. But there were some troubles - read below. It is clear that the shortcomings will soon be eliminated, but still. Maybe we were in a hurry?

Friends, I specifically created a new mailbox for screenshots for this article. I won’t show you my real account, of course :-)

If you don’t like the default color, you can set your own color scheme in the interface settings.

I love orange color.

By clicking the “Other mail options” menu item, you will see standard set settings as for many other similar email services. (eg gmail.com)

Nothing special, except for one point. It's called “Creating an alias for OUTLOOK”

I really, really liked this setting. It allows you to create several postal addresses within one account Windows entries Live (however, it was also in the old live.ru interface)

Click on the line “Creating an alias for Outlook”

They ask you to enter a password - enter it!

It was immediately suggested to create a folder for this mailbox (convenient, but I chose to land these letters in the “Inbox”)

It's really very convenient. You can use one mailbox name for personal purposes, and another name, for example, for communicating with clients.

When you write a letter, you just need to choose the desired pseudonym and don’t bother with a bunch of accounts on different services.

Integration with social media networks

Naturally, MicroSoft is integrating its email with popular social networks with all the might of hell.

For example, if you follow the path: Profile name – Edit profile(see below),

then you can quickly connect to well-known social networks. But Russians social networks It's not there yet, unfortunately.

Friends, there are many settings there and they are all intuitive. I will not write a huge manual on this topic, because it is unrealistic and pointless. I'll just say one thing - new postal service from Microsoft is very flexible.

And there are just a lot of opportunities there. For example, 7 GB for storing files in the SkyDrive service. Works very correctly with my tablet and Android smartphone.

Well, okay, we persuaded you : –) I’ll show you a couple more screenshots :-)

If you click on this inconspicuous icon, which is highlighted in a red circle, you will see a quick access panel to:

— Access to the calendar

— Access to SkyDrive is my favorite feature in Windows Liv. Very convenient and strongly recommend.

Let me go over these points very briefly:

Calendar

A very convenient calendar, not overloaded with unnecessary functions. It even shows the weather :-) Just don’t forget to indicate your city first.

You can set up event reminders by email and recurring events. For example, renewing a domain for 100 years in advance :-)

People

Everything is clear here - we communicate with friends. Directly from here you can connect to your other accounts.

SkyDrive

Again, my favorite feature in WL.

Very convenient to store files. Please note that you can create documents here.

By the way, I often use this opportunity. The fact is that when I create, for example, an Excel table here, I am sure that it will open on a regular computer without distortion. I had problems with Google Docs a couple of times and eventually I gave up on it. (From Google)

— MS Word – text documents

— MS Excel — tables

— MS Power Point – presentations. As soon as I remember how many presentations I drew, being a marketer, I don’t come here :-)

— MS OneNote – notes (can be synchronized with the desktop version of OneNote)

What else is good?

And a lot of things! After all, here I am reviewing the web version. And there is more Windows applications Live for regular computer. And there are already available:

- parental control function

— Working with video

— Working with photos

— Free antivirus

In short, you get a whole package of programs and services for everyday work.

What are the disadvantages of Outlook.Com?

- This is still a beta version. She glitches. For example, a couple of times my navigation buttons disappeared and I had to log in from the browser address bar.

— Let's face it, the settings are very, very cleverly hidden. That is, you can set it up without problems, but you won’t find them right away.

— Periodically throws it into the old Hotmail interface

— Sometimes you can get lost and it’s not always clear how to return to the main page of the service.

— Problems with Opera. Obviously, not everything will work correctly in all browsers. IN Internet Explorer everything works well.

I didn't like it! How to return back to the previous Hotmail interface?

To be honest, I played around a little and... returned to old version. I am working in it “blindly”, and am not yet ready to tolerate the shortcomings listed above.

When they finish it, I’ll move on completely. If you remember how the first version of this service was launched (2008?), it took almost two years to perfect it.

Here's how to switch back - just select "Switch to Hotmail":

What's next?

- They promise to eliminate all the shortcomings

— They will add the ability to call on Skype. Let me remind you that Microsoft bought Skype

— The calendar will be finalized

— Even closer integration with other MS products (Office, XBOX, Windows, WindowsPhone)

— All users will be transferred to the new version. But it won't be soon.

Conclusion:

I liked it!

It is obvious that a GIANT job has been done. But you need to understand that if you expect the same functionality as Outlook from office suite MS Office, then you will be upset. These are completely different products.

A little more jigsaw work and the product will be perfect. Well, in the meantime, in anticipation of eliminating the shortcomings, I’m sitting on old stuff :-)

Let's say thank you to Brian Hall - Lead Product Manager