How to create or eliminate the second level of the list. How to make a numbered multi-level list in Word? Use in practice

Creating numbered lists

Each subsequent version of Word has been improved. But the basic methods for creating lists remained the same. Below are instructions based on Word 2010.

In the process of writing

The list can be created immediately as you write the text.

The number "1" will appear.

Instead, you can type one and a dot on the keyboard.

Fill out the information for the first bullet point.

Press the Enter key and the next list number will appear on a new line.

Continue the numbered list in this manner until it is completed.

In the finished text

The list is also created when editing the written text.

The only condition is that each item in the future list in Word must begin with a red line.

Select the text you plan for the list and click the “Numbering” button that you learned about in the first option.

Each item will receive a serial number.

Creating Bullet Lists

Do bulleted list in Word you can do it in the same way as numbered: in the process of writing text or when it is edited. The difference is that you need to press a different button: “Markers”.

It is possible to adjust the appearance of markers. To do this, select them and right-click with the mouse. In the context menu that appears, go to “Markers” and select the one you like.

There are even pictures available instead of icons. To do this, go below the proposed options and click “Define a new marker.”

A window will pop up where you click “Drawing”.

In the next window, find the appropriate image and click it.

To save everything, click “OK” in both windows.

If instead of “Drawing” you click the button next to it, called “Symbol”, then you can assign an arrow, a letter of the Latin alphabet, or another icon as a marker.

Multi-level list

Using Word tools, a complex list with several levels of subordination can be done quickly.

First way

First, prepare the text for the list. Place each paragraph in a paragraph, and if it is subordinate to the previous one, then indent it before it. You need to press the spacebar three times. But once or twice will not produce results.

To move an item to the third level, you will have to press the spacebar six times.

When you have formed a structure similar to the one in the screenshot above, select the text in Word and click “Multi-level list”.

The following signs are used for subordination levels:

1.Roman numerals, capital letters - the highest level.

2.Then come Arabic numerals.

3.Lowest level - lowercase letters and symbols.

At higher levels, a dot is used after the number (letter) numbering the item. There is also a period at the end.

If the item refers to lower level, then its number (lowercase letter or Arabic numeral) is separated from the text by a bracket. This item, as well as the one marked with a marker, begins with a lowercase letter and ends with a comma or semicolon.

Any list ends with a period.

Second way

If in Word you did not separate subordinate items with a space, then after clicking the “Multi-level lists” button you will receive a homogeneous list. To correct it, select the items at the bottom level and click “Numbered...” or “Bulleted lists.”

In the menu that opens, click “Change level...” and select the desired option.

Having gone through the entire list in this way, you will get the same result as in the first method.

Third way

It is faster to create several levels of list in Word using the Tab key. Just press it after highlighting the desired lines, and the view will change in seconds.

This moves the selected item to any level.

How to return to the previous look?

When you create numbered and bulleted lists, you have to edit them. If you see what you did wrong, you can return to the previous view or change the level of the desired item. To do this, use the following methods:

1.Press the key combination Ctrl+Z, which corresponds to undoing actions. Do this repeatedly if you need to go back a few steps.

In a word processor Microsoft Word There are 3 types of lists possible:

Numbered
Marked
Multi-level

Example:

Multi-level list is a list that is based on displaying list lines at different levels (from level 1 to level 9). That is, each of the list lines can include sub-items of different levels. Both bullets and numbers can be used for designation in a multi-level list.

How to create a multi-level list

1. In the window open document Place the cursor at the place on the page where you want the bulleted list to begin.

2. Create the first line of a bulleted or numbered list.

3. Press the key Enter and type the second line of the list.

4. To lower the level of the desired list line (for example, from No. 1 to No. 1.1), click the Demote one level button on the automatically opened panel Bullets and numbering.

5. To increase the level of the desired list line (for example, from No. 1.2 to No. 2), click on the Promote one level button on the automatically opened panel Bullets and numbering. You can also use the key to change the row level in a multi-level list. Tab(lower level) and Shift+Tab(level up).

6. To stop numbering, press the key twice Enter.

How to change the structure of a multi-level list

1. In the open document window, right-click on any row of the multi-level list.

List.

3. In the Markers and Numbering window, on the tab Structure

4. Close the window with the button OK.

How to convert a simple list to a multi-level list

Existing regular list (numbered or labeled) can be converted to multi-level at any time.

1. In an open document window, right-click any line of a numbered or bulleted list.

2. In the context menu, select List.

3. In the window Markers and numbering on the tab Structure select the desired type of multi-level list structure.

4. Close the window with the button OK.

How to change the position of a row in a list

The row arrangement can be changed at any time while working with the list.

1. In the open document window, place the text input cursor on the desired list line.

2. The Markers and Numbering panel will automatically open.

3. On the panel Bullets and numbering click the button Move Up or Move Down.

Columns

Columns- these are vertical text fields into which pages are divided. Columns are used to create more expressive documents and conveniently arrange large amounts of text on pages. A striking example of columns are newspaper and magazine columns. You can divide the page into columns either with the text already typed or empty, even before typing the text.

How to split a blank page into equal-width columns

Format.

Columns.

3. In the Columns window, use the Columns slider to set the required number of columns. The created columns are automatically equal to each other. The greater the number of columns, the smaller their width. The maximum number of columns is 99.

4. To display a vertical line between columns in a group on the page dividing line open the list column Line and select desired type lines. In this case, the line will be located in the center of the interval between the columns.

5. If necessary, adjust the regulator Height you can set the height of the dividing line as a percentage of the column height, and in the column Position select alignment of the line relative to the center of the page.

6. Close the window with the button OK.

How to split a page into columns of different widths

1. In the open document window, expand the menu Format.

2. In the list of commands, select Columns.

3. In the window Columns set with the regulator Columns the required number of columns and disable the option Auto-selection. You can also choose from predefined options.

4. After this, it will be possible to set the width of each column and the space between them separately.

5. First in the column Width the width of the first column is set, then with the regulator Interval- the width of the first interval, followed by the width of the second column and the second interval, etc. There is no need to specify the width of the last column! Otherwise, the previously specified parameters of the first columns and intervals will change.

6. To go to the column width controls, use the button Column.

7. If necessary, set a vertical line between the columns.

8. Close the window with the button OK.

How to split a column into additional columns

1. In the open document window, select the text in the desired column.

Format.

Columns.

4. In the Columns window, open the column list Apply to: and select a value Allocation.

5. Set the required number of columns and their parameters.

How to divide finished text into columns

1. In the open document window, select the desired text on the page.

How to type text in a column field

1. In the open document window, place the cursor at the beginning of the first column and type the desired text, which will be limited by the width of the column.

2. Automatically, at the end of each column (which coincides with the end of the page), the text entry cursor will move to the next column to the right, etc. At the end of the last column on the page, the text entry cursor will move to the first column of the next page, etc.

How to independently move from one column to another

Often there is a need to move to the field of the next column without reaching the end of the page. A column break is used for this.

First way

1. In the open document window, place the text input cursor in the place in the column from where you want to move to the next column.

2. Use a keyboard shortcut Ctrl+Shift+Enter.

Second way

1. In the open document window, place the text input cursor in the place in the column from which you want to move to the next column.

2. Open the menu Insert.

3. In the list of commands, select Gap.

4. In the Insert Group Break window Type activate the Column Break item.

5. Close the window with the button OK. A column break is deleted in the same way as regular characters - with the keys Delete or BackSpace.

How to refuse speakers

1. In the open document window, place the text input cursor in the text field of any column.

2. In the open document window, expand the menu Format.

3. In the list of commands, select Columns.

4. In the window Columns set with the regulator Columns number 1 .

5. Close the window with the button OK.

Framework

Frame- this is a rectangular graphic highlighting of paragraphs or pages with editable lines. It is widely used in documents. The frame is tied to the text and paragraph and cannot exist without them.

How to frame a piece of text

You can also select a group of paragraphs to create a frame.

2. In the context menu, select Paragraph.

3. In the window Paragraph on the tab Framing choose one of the framing options.

4. If necessary, in a group Style select the desired line type for the selected frame.

5. Open the palette Color and select the desired color for the frame lines.

6. In a group Indentations from the content, you can set the distance from the frame lines to the paragraph text.

7. Close the window with the button OK.

How to remove a frame from a piece of text

1. In an open document window, right-click on the text with a frame.

2. In the context menu, select Paragraph.

3. In the window Paragraph on the tab Framing in the group Predetermined select an option Remove frame.

4. Close the window with the button OK.

How to set a border for document pages

1. In the open document window, position the cursor on any page of the desired document.

2. Expand the menu Format.

3. In the list of commands, select Page.

4. In the window Page style: name of the style on the tab Framing set the frame options, similar to the paragraph frame.

5. Close the window with the button OK.

How to remove a document page frame

1. In the open document window, place the text input cursor on any page with a frame for the desired document.

2. Expand the menu Format.

3. In the list of commands, select Page.

4. In the window Page style: name of the style on the tab Framing in the group Framing Click the Remove border button.

Fill

Fill - this is filling the space of a text fragment or page with color. It is widely used in document design along with other highlighting methods. The fill is tied to the text and page and cannot exist without them.

How to set a fill for a text fragment

1. In the open document window, right-click on the desired paragraph. You can also select a group of paragraphs to create a fill.

2. In the context menu, select Paragraph.

3. In the window Paragraph on the tab Background in the palette Background color Click on the block of the desired color.

4. Close the window with the button OK.

How to remove the fill of a text fragment

1. In an open document window, right-click on a piece of filled text.

2. In the context menu, select Paragraph.

3. In the window Paragraph on the tab Background in the palette Background color select value No fill.

4. Close the window with the button OK.

How to set the background for document pages

1. In the open document window, right-click on the desired paragraph.

2. In the context menu, select Page.

3. In the window Page style: name of the style in the Background tab of the palette Background color Click on the block of the desired color. The background color does not extend to the page margins.

4. Close the window with the button OK.

How to set a graphic background to the desired document pages

1. In the open document window, right-click on the desired paragraph.

2. In the context menu, select Page.

3. In the window Page style: name of the style on the tab Background open the list column Type and select a value Graphic object.

4. In the File group, click the button Review.

5. In the window Graphic object t find required file drawing or photograph to use as a background.

6. Double click on the found graphic file.

7. In a group Type Choose one of three ways to arrange the background image on the page.

8. Close the window with the button OK.

How to remove the background from document pages

1. In an open document window, right-click on any page with a background.

2. In the context menu, select Page.

3. In the window Style pages: style name on the Background tab in the palette Background color select value No fill.

4. Close the window with the button OK

Practical work No. 5
"Multi-level lists"

Task 1. Modern computer devices

Let's present a list of devices modern computer in the form of a multi-level list with four levels of nesting:

Do, and, let's figure out how to do lists in Word.

First, let's look at single level list. To do this, you need to type the text of the list. There is no need to add any numbers, letters or similar symbols before each item. Just write down one item and click Enter, then the second point, press again Enter, and so on until you have completed the entire list.

Then select it. On the tab Home — Paragraph Choose whether your list will be bulleted or numbered.

Bulleted list by default it is indicated by black dots. By clicking on the small triangle to the right of the bulleted list icon, you can call up a drop-down menu and select the bullet you need from the library.

If the marker you want is not among the suggested options, you can select Define a new marker , and choose a marker from symbols or pictures. There are ready-made drawings, but if you still don’t find what you need, click Import and add a drawing from the images that you have on your computer.

Numbered list by default it is indicated by numbers. But, as in the case of a bulleted list, there is a triangle to the right of the icon, which, when clicked, opens a menu of other numbering options. These can be letters, Latin numbers, simple numbers with brackets. Choose any option that you like.

If among the proposed options you again did not find what you need, select Define new number format , and write down what you want. First, select a numbering, then write down what this numbering will look like. The symbols, brackets and punctuation that you add to the format will be listed in each list number. You can see the result in the window Sample. Finally press the button Font, and format the list completely.

List formatting

Formatting lists in Word is not much different from formatting regular text. Select the list and in the tab Home choose color, font, line spacing and other formatting options.

You can also format the indentation. To do this, you must have the ruler above the work area turned on. If there is no ruler, go to the tab View, and check the box next to the item Ruler .

The ruler has triangular sliders. The top slider indicates the indent from which the red line begins. Bottom - indent the rest of the text.

Select the text whose indents you need to change and move the sliders. If you move the square slider under the bottom triangular slider, both sliders will move at the same time.

If a numbered list alternates with text

Sometimes you need to make a list in Word alternate with fragments of text. This is implemented quite simply. After last point list click Enter, and press in the tab Home numbered list button. After that, enter plain text.

To continue the list, press again Enter, and press the list button again. To the left of the first item in the list you will see an icon with the image of a lightning bolt. Click on it and select Continue numbering . The numbering will continue further.

Multi-level list

To make a multi-level list, you must first create a single-level list. After this, place the cursor in front of the item that you want to move to the second level, and in the tab Home — Paragraph click the button Increase indent .

If you need to send an item to the third level, press the button Increase indent again. If, on the contrary, you need to move an item from the third level to the second, or from the second to the first, press the button Decrease indent .

To format a multi-level list, you can use the button Multi-level list , drop-down menu next to this button. If you don’t like the proposed options, you can click Define a new list style , and write your own styles for each level.

Video on how to create and format lists in Word

You can get more detailed information in the “All Courses” and “Utilities” sections, which can be accessed through the top menu of the site. In these sections, articles are grouped by topic into blocks containing the most detailed (as far as possible) information on various topics.

You can also subscribe to the blog and learn about all new articles.
It won't take long. Just click on the link below:

A multi-level list is a list that contains items indented at different levels. IN Microsoft program Word has a built-in collection of lists from which the user can choose the appropriate style. Also, in Word you can create new styles of multi-level lists yourself.

Lesson: How to Organize a List Alphabetically in Word

Selecting a style for a list with a built-in collection

1. Click in the place in the document where you want the multi-level list to begin.

2. Click on the button “Multi-level list” located in the group "Paragraph"(tab “Home”).

3. Select your favorite multi-level list style from those presented in the collection.

4. Enter list items. To change the hierarchy levels of items presented in the list, click "TAB"(deeper level) or “SHIFT+TAB”(return to previous level.

Lesson: Hot keys in Word

Creating a new style

It is quite possible that among the multi-level lists presented in the Microsoft Word collection, you will not find one that would suit you. It is for such cases that this program provides the ability to create and define new styles of multi-level lists.

The new multi-level list style can be applied to each subsequent list in the document. In addition, a new style created by the user is automatically added to the collection of styles available in the program.

1. Click on the button “Multi-level list” located in the group "Paragraph"(tab “Home”).

2. Select .

3. Starting from level 1, enter the desired number format, set the font, and the arrangement of elements.

Lesson: Formatting in Word

4. Repeat similar steps for the next levels of the multi-level list, defining its hierarchy and type of elements.

Note: When defining a new multi-level list style, you can use both bullets and numbers in the same list. For example, in the section “Numbering for this level” you can scroll through the list of multi-level list styles, selecting the appropriate marker style, which will be applied to a specific hierarchy level.

5. Click "OK" to accept the change and close the dialog box.

Note: The multi-level list style that was created by the user will be automatically set as the default style.

To move elements of a multi-level list to another level, use our instructions:

1. Select the list item you want to move.

2. Click on the arrow located next to the button “Markers” or “Numbering”(group "Paragraph").

3. Select an option from the drop-down menu “Change list level”.

4. Click on the hierarchy level to which you want to move the selected element of the multi-level list.

Defining new styles

At this stage it is necessary to explain what the difference between the points is “Define a new list style” And “Define a new multi-level list”. The first command is appropriate to use in situations where it is necessary to change the style created by the user. A new style created using this command will reset all occurrences of it in the document.

Parameter “Define a new multi-level list” It is extremely convenient to use in cases where you need to create and save a new list style, which will not be changed in the future or will be used only in one document.

Manually numbering list items

Some documents containing numbered lists require the ability to manually change the numbering. In this case, it is necessary that MS Word correctly changes the numbers of the following list elements. One example of this type of document is legal documentation.

To manually change the numbering, you must use the “Set initial value” parameter - this will allow the program to correctly change the numbering of the following list elements.

1. Right-click on the number in the list that you want to change.

2. Select an option “Set initial value” and then perform the required action:

• Activate the option “Start a new list”, change the value of the element in the field “Initial value”.
• Activate the option “Continue previous list”, and then check the box “Change initial value”. In the field “Initial value” Set the required values ​​for the selected list item associated with the level of the given number.

3. The list numbering order will be changed according to the values ​​you specified.

That's all, now you know how to create multi-level lists in Word. The instructions described in this article apply to all versions of the program, be it Word 2007, 2010 or its newer versions.

We are glad that we were able to help you solve the problem.

Ask your question in the comments, describing the essence of the problem in detail. Our specialists will try to answer as quickly as possible.

Did this article help you?

Listings in text documents necessary. These are far from the most important components, but they play a certain role in editing and designing the text. Therefore, it is useful to learn exactly how multi-level lists are created and what features you should pay attention to. Read on to learn how to create a multi-level list in Word. Secrets and recommendations are presented to your attention in the article.

Use in practice

Various lists in Word are not the main component of text editing. However, users use them very often. Marking helps to visually highlight the necessary points in the text that need to be paid attention to.

In general, a multi-level list is the most complex option. In addition to it, Word also has numbered and bulleted ones. In practice they are much more common. The first ones are used for information that is of the same type and can be numbered. The latter are needed for listing or data that is not subject to numbering.

But a multi-level list is a list of numbered or bulleted components. It is typically used for complex classification and organization of data. Most users do not work with such hierarchical lists, but this does not preclude the possibility of creating them. What if you needed to make one or another type of list?

Markers and their uses

So, the first and easiest option is to edit existing text. It turns out that formatting and creating lists is much easier than some users think. Especially when we are talking about primitive forms of these - marked or numbered.

First you need to type a small text of several lines in size where you plan to mark. After this, select the area that should be converted into a list. Now right-click and select the item called “List” from the menu that appears. Then go to the "Marked" tab. All that remains is to select an option from the available templates and click on the “OK” button.

Numbered list

Now you should learn how to create numbered lists, as they will help you better understand hierarchical lists. In principle, creating a numbered list is not difficult. The process is no different from the previously proposed option.

Again, type the text and select the area intended for design. Then, by right-clicking and selecting “List”, you can continue your plan. In the window that appears, go to the “Numbered” tab and select one of the proposed design templates there. Confirm your choice - and it's done.

But you need to know that these methods are easily implemented in older versions of MS Office. It is these methods that help in this program to easily format the text in the form of one or another list.

Multi-level list: execution nuances

What else is worth paying attention to? The point is that in different Office versions lists are implemented in a variety of ways. This is due to changes that the Word interface has undergone.

What does computer science say about the creation of such an object as a list? A multi-level list in older versions of Word can appear without problems in already printed text. That is, you will have to perform all of the above manipulations. Namely:

• print text;
• select the desired area;
• select the “List” item after right-clicking on the selected area;
• go to the “Multi-level” tab and select a design style;
• Click on “OK” and confirm your choice.

However, depending on the selected list style, you will see either bulleted or simply numbered lines. This is normal because you must set the level yourself.

Setting levels

How exactly to do this? A multi-level list is not created automatically in Word: you have to first establish a hierarchy and then deal with the levels. But this task is quite easy to accomplish if you know the algorithm.

How can you create a multi-level list? After performing the above manipulations, you need to place the cursor at the beginning of the line, which should be “moved” and given the status of a sub-item. Next, you will have to click on the Tab key on your keyboard. You will notice how the line has shifted to the right, resulting in a new level.

Using the tabulator, you can create sub-items in the corresponding lists. One click – shift one level. To return to the previous position, simply delete the resulting shift-space. To do this, use the Backspace key.

Taskbar

Lists (numbered, bulleted, and multi-level) are created in Word in several ways. We examined the first one in detail. But how else can you cope with the task?

Regardless of what type of lists you need, there is another method for creating them. True, it is most easily implemented in older versions of MS Office. This option does not work in Word 2010. This is due to changes that have occurred to the program interface. Therefore, you will have to consider both earlier versions and new ones.

The algorithm of actions in older releases of the application is extremely simple. Creating a multi-level list occurs through the use of the taskbar. Find the “Format” item there, having previously selected the area required for editing. You will see a long list of possible operations. In it, click on the already familiar item - “List”.

Now in the window that appears, select the desired tab (bulleted, numbered or multi-level) and a ready-made list design style, and then save the changes. That's it. This is how they usually work in Word 2003. Although this is an old, but familiar program for editing and creating text documents.

Keys as a formatting tool

The following option is suitable for all Word. It doesn’t matter which version of The Office you have, you can bring your idea to life without any problems. True, not everyone knows this solution to the problem. Usually it comes to life while writing the text.

At the beginning of the line you need to put the following sign “*” (asterisk), and then start writing text. When you move to a new line, you will see that you have a bulleted list. Now finish writing all the points and sub-points that apply.

All that remains is to create the required number of levels. To do this, use the Tab key again: place the cursor at the beginning of the future sub-item, and then click on the indicated button. The result is a hierarchical list. Similar manipulations should be done with all formatted text.

What if you need to create a multi-level numbered list? To do this, at the beginning of the line, type not “*”, but a unit with a dot and a space. As before, simply create all the list text and then use Tab to set the levels. This is a universal method for creating hierarchical lists from text as it is typed.

Adding elements

How to add new elements to a ready-made list? To shift a line one level down, use Tab. How to create a line if you are working with text that is just being typed?

In this case, simply press the Enter key when you finish typing. In simple words– go to a new paragraph, but do not use the keyboard shortcut to break a line.

New MS versions

What if you are working in later versions of Word? For example, in those that followed the familiar “Office 2003”? In this case, you can use the above method, but it is not popular, because sometimes editing the list can take up to several hours.

Therefore, it is better to use the capabilities designed for finished text. While in Word 2010 or 2007, select the entire fragment that you want to format as a multi-level list. Next, go to the “Home” → “Paragraph” tab on the toolbar. Now all the necessary items will be right here.

In the panel that appears, select the right button: for clarity, there is a thumbnail of a list with several levels. This is exactly what you need. The section of text you have selected will be formatted using the template that appears automatically. You will have to create levels yourself using Tab.

By the way, numbered and bulleted lists are also made using the “Paragraph” section. You just need to click on the corresponding button on the panel. The first is usually used for marking, and the second for numbering.

Style selection

In Word 2010 or Word 2007, you can also immediately choose the design style of your multi-level list. How to do this? To do this, go to the “Home” tab, and there find the “Paragraph” sub-item. This area contains buttons for managing lists, or rather creating them.

To select the style you are interested in, you will need to click exactly on the arrow on the right side of each button. All sorts of ready-made templates will immediately appear on the screen. They are available for both hierarchical lists and ordinary ones. Next, click on the desired template.

Editing

The peculiarities of the task do not end there. The fact is that styles - examples of multi-level lists, as well as numbered and bulleted ones, shown when choosing a template - can be edited. You can even create your own versions in Word!

You will have to show attentiveness and even imagination. You should go to Word 2007 (or 2010) to the “Home” tab, and then find “Paragraph” there. Now click on the small arrow at the bottom right of the bulleted list icon.

You will see a small list of ready-made templates. To create your own style, click “Define new” at the bottom of the window. You will now see a field in which you will have to independently configure the style of the levels in the list. You can insert any image as a bullet or simply use numbering in one style or another.

Next, all that remains is to create your own style for the future hierarchical list, and then format the text using the Tab button on the keyboard. Perhaps this is the most difficult thing in creating this object. The examples of multi-level lists shown in the images were created using ready-made templates. But you are able to independently choose the appearance of these lists.

In general, style settings can be done, as already mentioned, for regular lists: bulleted or numbered. In the first case, you can even set a photo as a marker. But it is not recommended to do this, since the object will be reduced to a certain size. This means that no one will see the image in the photo. Therefore, it is advisable to use either pictures (small ones) or ready-made templates.

The article suggested possible ways creating lists that can help both in work and in the daily activities of the average PC user.

If in Microsoft document Word You need to present information in the form of a list, then you don’t have to number it manually - 1, 2, 3..., but do it using the built-in text editor functions.

In this article we will look at how to automatically number a list in Word, create a bulleted or multi-level list.

The necessary buttons with which everything is done are located on the “Home” tab. There are three of them: one with markers, the second with numbers, and the third with various markers at different levels. Accordingly, the first button is needed to create a bulleted list, the second – a numbered one, and the last one – for a multi-level one.

Automatic list numbering

First, let's look at how to number the text on each new line. This is used most often. In this case, each new item will begin with a number.

Click where you want the list to begin in the document. Then click “Numbering” in the “Paragraph” group. It will start from one. Using the markers on the ruler, you can change the indentation from the left margin.

To start a new paragraph, press Enter at the end of the previous line.

If you need to insert regular text after some point, then after this, the question probably arises: how to continue numbering. To do this, place the cursor in the line where the continuation will be and select “Numbering”.

A new list will appear on the page. Near the unit, click on the arrow next to the lightning bolt and in the drop-down menu click “Continue numbering.”

After this, instead of one, the next number in sequence will be entered.

If you need something other than 1,2,3, then click on any item and click on the arrow next to the “Numbering” button. Next, select one of the proposed options. If more than one type is not suitable, click “Define new number format”.

In the window that opens, select what you want to use: numbers or letters. By clicking the "Font" button, you can select additional options for the selected number format. To save the changes, click "OK".

Select them and click on the “Numbering” button.

Sources numbered in this way are needed if you want to make a link to literature in Word. You can read more about this in the article by following the link.

After this, all literature will be automatically numbered. Using the markers on the top ruler, set the desired indent from the left margin.

Documents can contain lists, both regular and automatically numbered. To understand that it is automatic, click next to any of the items or select it with the mouse. If after this more than one item is highlighted, and all other numbers become light gray, it means it is automatic.

If, on the contrary, you have numbered items in your document and they are not needed, then you can easily remove them. To do this, select the entire list and click on the “Numbering” button. Now all numbers will be deleted.

Making a bulleted list

In order for the list in the text to begin not with a number or letter, but, for example, with a black circle, square or check mark, let's look at how to mark it.

If it is already printed, then select it; if it is not yet, then place the cursor in the place where you will add. Next, on the “Home” tab, click on the arrow next to the “Markers” button. In the menu that opens, select the appropriate marker option and click on it. If nothing matches, click Define New Token.

The Define New Marker window opens. In the “Marker Sign” field, click on one of the “Symbol”, “Picture” or “Font” buttons. Next you will need to select a suitable image. I chose a symbol. In the “Sample” field you can see how the marker will look in the text. Click OK to save your changes.

This is the marker I got.

Creating a multi-level list

If your list consists of a main item, subitems, and explanations of the subitems themselves, then you need to make several levels for it so that the data that depends on the previous item is marked with a different marker and is located a level lower.

It's not difficult to make them. Let's take for example a list with sections and sub-items. Select it and on the “Home” tab, click the arrow next to the “Multi-level list” button. In the library you can choose one of the numbering options. If nothing works, click on “Define a new multi-level list”.

In the window that opens, click “More” at the bottom left to expand all the options. Select the desired level at the top left and change the parameters for it in the main window. For example, “Number format” can be selected “1.” or "1)". Change the type of numbering “1, 2, 3...” or “A, B, C...”. You can “Link a level to a style”, in this case a ready-made design style will be applied to the text at the selected level (useful if you plan to make content in Word), or start numbering not from “1” or “A”, but any other letters/numbers. When you have selected everything, click “OK”.

This is how it happened for me, I linked the points to the “Heading 1” style, so the text changed color, size and font.

As you can see, now my sections and sub-items are on the same level. This is not correct, so let's look at how to work with a multi-level list. Place the cursor in the line whose level you want to change. On the Home tab, select Increase Indent.

The sub-items are now at the correct level. For example, I also added the line “Third level”. To move it to the desired place, place the cursor in it and double-click on the “Increase indent” button.

In order to lower the level, place the cursor on the desired line and press the “Decrease indent” button the required number of times.

Now you know how to make a numbered list in Word. Moreover, for each new item you can use numbers, letters, markers, pictures or special characters.

Updated and checked the correctness of creating lists on 02/28/2010 (A.K.)

Over the last month, I have been closely involved in developing templates for creating program documents required by GOST standards: terms of reference for the program, user manual, application description and others. It would seem that there is nothing complicated in this activity. Insert the necessary sections, page breaks, fields for future text. However, I had difficulties with the design of documents, and specifically with the styles of headings and multi-level lists.

According to state standards, headings in a document must begin with a certain paragraph indentation, be in a uniform font, and not have a period after the last digit in the numbering. In addition, there are other design requirements that need to be taken into account.

An experienced Word editor user will probably grin and say: what's so complicated about that? I entered the text for the heading, gave it the desired font and formatting, or applied the desired level of heading style to it and clicked the "Numbering" button on the formatting panel. This is true, but in the end the document ends up with many different unorganized styles in which you can get lost and which do not contribute to improvement in any way appearance document. But there are also multi-level lists, which seem to many to be completely confusing and incomprehensible to use.

In this post, I'll share my method for taming headers and multi-level lists by styling them accordingly. I strongly recommend using styles when creating any documents. Creating a style will only take a few minutes, but when you subsequently format the document text, the style you create will save a lot of time and nerves.

So, I was faced with the task of using four different levels of numbered headings in a document to indicate sections of the document. These sections should also have their own numbered subsections. Here is an example of proper multi-level numbered headings:

First of all, let's save new document as a template (.dot extension). And we are already working with this template.

The next thing to do is to edit the default heading styles built into our template. To see the styles used in a template or document, select from the menu item "Format" subitem (command) "Styles and Formatting". A task area of ​​the same name will appear to the right of the program’s workspace, as in the screenshot below:

The main styles of three-level headings and style are displayed as standard "Ordinary", that is, style plain text document. To display more styles in this area, you can select from the dropdown list "Show" at the bottom of the task pane option "Special" (Custom). The following dialog box will open:

If category is given "Available Styles", then in the "Displayed Styles" area only those styles that were used to create this document will be displayed. Typically, three levels of headings are checked. If you need to use a fourth heading level, check the "Heading 4" checkbox. It is possible that the style will not appear in the Display Styles area. In this case, select a category "All Styles" and check the boxes only for headings 1 to 4 and the "Normal" style, as well as those styles that you personally created. Close the Format Settings window by clicking OK.

Our second step will be fine tuning heading styles. Headings are initially assigned fonts with different formatting. To create policy document, according to GOSTs, it is necessary to use a single font for the entire document. I use 14 pt Times New Roman font for the "Regular" style. For the headings I will also use this font, changing only its size and spacing.

To change the header style, hover your mouse over "Heading 1" in the task pane. The inscription will appear in a frame and a button with a triangle will appear to the right of it. Click on this triangle and you will see context menu for this style. Select a command from it "Modify", and the Change Style dialog box appears.

In the field "Style based on" select a value from the drop-down list "No" (No style). Field "Style for following paragraph" leave unchanged. Then click the Format button at the bottom of the window and select the commands you need to change the settings. To change the font, use the "Font" command; to change the paragraph indentation and spacing, use the "Paragraph" command. Make the changes you require. For example, for “Heading 1” I set the following parameters: font - Times New Roman bold 18 pt, paragraph - left alignment, first line indent by 1.5 cm, spacing before 0 pt, after 3 pt, double line spacing, tab - set 3.5 cm from left edge without padding.

If you want to apply the changes made to the template, based on which you will later create your documents, then check the box "Add to template", otherwise all these changes will be applied only to the currently active document.

Similarly, I changed the style of the remaining headings, reducing the font size for each of them accordingly: “Heading 2” - bold 16 pt, “Heading 3” - bold 15 pt, “Heading 4” - bold 14 pt.

Thus, I configured the heading styles I needed in the template. Now it was necessary to create a style for multi-level lists.

From the "Format" menu item, select the command "Bullets and Numbering". A dialog box of the same name will open. Go to the window tab "List Styles" and press the button "Add". A window will open in front of you "Creating a style" (New Style) with a familiar interface and buttons:

Pay attention to the field "Apply formatting to". By default, it will be set to "Level 1". When you specify numbering formatting, you apply it exclusively to the Heading 1 style. Accordingly, by selecting the next value in this field - “Level 2” - you must also set for it the formatting that was previously set for “Heading 2”.

In the field "Name" enter the name of your style (let it be "Heading_numbering"). Then click the "Format" button at the bottom of the window. Only three commands will be available: “Font”, “Numbering” and “Keyboard shortcut”.

Select a team "Numbering" and the "List" dialog box will open in front of you. Click on any sample list and the button "Change" (Customize) at the bottom of the window will become active. Click it. A new window will open as shown in the screenshot below.

In this window we will have to configure the numbering styles for each of the headings. Select the desired level, for example 1. The window displays the parameters that apply to this level. Here you can configure the numbering font and paragraph indentation. If this window opens briefly, click the button "More" and additional options for customization will be available.

Select the Font command. A familiar dialog box will appear in front of you, in which set the same parameters that you set for “Heading 1” (Times New Roman, bold, 18). Be sure to uncheck all the checkboxes in the group "Modification" (Effects)- they will be pale in color, set the text color, no underlining and check all other settings in other tabs of the window.

In a group "Number Position" set the position to left edge to 1.5 cm. In group "Text Position" set tab after 3.5 cm, indent 0 cm. Select from the drop-down list in the parameter "Link level to style" value "No". Field value "Symbol after number" (Follow number with) leave it as is - tab character.

After selecting the second level for the list, a letter or other symbol may be displayed in the “Number Format” field. For our purposes (creating a template in accordance with GOST), you need to erase the value in the field, then in the “Previous level” field select the value “Level 1” so that we have the first digit for the second level of the heading, put a dot in the “Numbering” field " select the value "1,2,3" - the following number 1 will appear in the "Number format" field after the digit with a dot.

Click the "Font" button again and set the same values ​​as you set for the "Heading 2" style (Times New Roman, bold, 16).

Repeat these steps for the remaining 2 levels: 3 and 4.

Please note, when you configure headers 3 and 4, that you must first erase the "Number Format" field, sequentially select the available values ​​​​in the "Previous level" field: first "Level 1", put a dot, then "Level 2" (and for Heading 4 - and “Level 3”) and then select the value “1,2,3”.

When finished, click OK. A new element (style) with your name "Heading_Numbering" will appear in the "Styles and Formatting" task pane.

Now, in order for these styles and lists to work correctly in new documents based on this template, you need to protect the template styles from changes. To do this, in the "Format" menu, select the "Protect Document" command. The "Document Protection" task pane will open on the right:

In the Formatting Restrictions section, select the Limit styles allowed check box and click the Customize link. The Format Restrictions dialog box appears. Select the checkboxes in this window for the styles available in your template (that you have created or that you want to have). In our case, these are 4 levels of headings and the “Heading_Numbering” style. Click OK. The dialog box will close and a dialog box will appear asking, "The document may contain prohibited styles or formatting. Should you remove them?" Select "Yes". After all this, click the “Yes, enable protection” button. It is not necessary to set a password (at your discretion).

Now all documents that will be created based on this template will have only those styles that you have allowed for use.

The last thing we need to do is test how the styles work in practice. To do this, create a new document based on this template, enter a few lines of some text into the document. Enter at least seven lines to test different heading levels. Place your mouse cursor on the first line of text and apply the Heading 1 style to it.

Then apply the Heading_Numbering style you created to the same text. Repeat these steps in the given sequence (Heading -> Heading_Numbering) for the remaining lines, applying different levels to them each time. The hierarchical list should look something like this:

As you can see, at the bottom of the window I displayed the “Heading 2” level, but with the numbering broken - 1.1. This happens. And it's very easy to fix. Just right-click on this number to display a context menu. Select the command from this menu "Continue previous list" and the header will receive the correct number, in this case - 2.2.

I hope you understand how styles are created and how they are modified. I also sincerely hope that this note will help you create the correct heading styles and format your documents beautifully, and most importantly, uniformly.

As an example, I attach the template I created with customized header and list styles.